Dispatch Administrator

Pacific States Petroleum, Inc. is an on-site fueling company servicing California. We are looking for an extremely organized, efficient administrator to join our Dispatch Team. Competitive pay, full benefits and vacation available. 

General Responsibilities

  • Answering incoming emails and phone calls and/or directing them to the proper team member
  • Processing new job orders for existing customers
  • Maintaining daily dispatch logs and submitting various documents to customers and other departments as required
  • Collect and prepare operations paperwork for the Accounting Department
  • Maintain important calendars and scheduling
  • Communicate with customers and other staff as the liaison between departments 
  • Manage Dispatch spreadsheets and other documents in support of the above
  • Light filing
  • Other duties assigned by the Operations Manager and/or the Director of Operations 


  • Detail oriented
  • Computer experience (MS Office) and the ability to learn new programs
  • Multi-tasker, thrives on a challenge and working in a fast-paced environment
  • Effective verbal and written communication skills
  • Problem solver, highly focused, able to quickly think on their feet
  • Strong interpersonal skills for interacting with customers, employees, vendors, and management of all personalities 
  • Hands on, responsive and very quick learner
  • Customer service experience
  • High School Diploma required, some college preferred

Benefits & Pay

  • 100% Employee Owned and Operated Company
  • 100% Paid Employee Benefits (Medical, Dental, Vision, Life Insurance) 
  • Voluntary Benefits available (STD, LTD, Accident Plan)
  • PTO
  • 401K with 3% contribution after 6 months
  • FSA Account 
Salary: $20-$24 an hour (Depending on Experience) with full benefits and PTO available