PacStatesPetro

At Pacific States Petroleum, We're Hiring. Apply Here.

COMPLIANCE ADMINISTRATOR

Pacific States Petroleum, Inc. is an on-site fueling company servicing California. We are currently looking for someone dependable to work full-time in our Concord office. Competitive pay, full benefits, and vacation available. 

Duties

  1. Perform compliance related administrative tasks, such as performing data entry, filing compliance paperwork, preparing audit reports, and handling phone and email correspondence.
  2. Provide compliance guidance to other staff members.
  3. Manage risk and compliance documentation.
  4. Assist in answering reception lines and routing calls to the appropriate departments.
  5. Track office supplies and place orders as needed.
  6. Prepare and submit reports as needed.
  7. Maintain contact lists. 
  8. Provide general support to vendors and visitors.
  9. Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
  10. Other duties as assigned.

Minimum Qualifications

EXPERIENCE

One to three years of increasingly responsible experience in administrative roles, or a combination of education and/or experience which provides an equivalent background required to perform the work.

EDUCATION

High School Diploma or equivalent.
Some College Preferred.

Competencies, Knowledge, Skills & Abilities
KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:

  1. Interpersonal skills using tact, diplomacy, patience, and courtesy. 
  2. Verbal and written communication skills.
  3. Excellent customer service skills for dealing with internal customers.
  4. Ability to audit internal departments work to ensure accuracy.
  5. Operation of office machines and equipment such as PC, copiers, and projectors.
  6. Ability to assist with risk management duties of the compliance department.
  7. Strong attention to detail and analytical skills.

Starting Pay: $22-$24 per hour

ABILITY TO:

  1. Work cooperatively, and respectfully with co-workers, supervisors, customers, and the public.
  2. Deal with a variety of people with diverse backgrounds.
  3. Communicate effectively verbally and in writing.
  4. The ability to work effectively and efficiently under pressure, and strong endurance skills.
  5. Perform a variety of clerical duties involving typing, filing, and maintaining records or reports in support of a special program or department function.
  6. Handle multiple tasks and priorities with interruptions.
  7. Effectively plan and organize workload. 
  8. Operate a computer to enter data, maintain records and generate reports using Word, Excel, and Outlook.
  9. Perform data entry efficiently and accurately. 
  10. Excellent time management skills and ability to multi-task and prioritize work.

WORK SCHEDULE & ENVIRONMENT:

  • On-site presence is required to fulfill the duties of this position.
  • Monday through Friday, hours to be determined. 

PHYSICAL ABILITIES:

  • Communicate effectively to exchange information and make presentations.
  • Ability to read a variety of materials.
  • Ability to input information into a computer.
  • Lifting and carrying light materials/objects as assigned.
  • ADA reasonable accomodation requests will be granted full consideration.
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